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Documentation Index

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Folders are the primary way you organize meetings and documents in Runa. Every recording you make can live in a folder, which keeps related conversations together and gives Runa’s AI the context it needs to give you more relevant answers. You can create folders for specific clients, projects, teams, or any other grouping that fits how you work.

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What folders do

When you put meetings into a folder, Runa treats everything in that folder as a connected set of conversations. This means:
  • Better AI answers — when you ask Runa a question in a folder, it draws on all the meetings inside it, not just a single transcript.
  • Team context — shared folders give everyone on your team access to the same meetings, notes, and documents.
  • Cleaner workspace — instead of a flat list of recordings, you can browse by project, client, or team.

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Create and manage folders

To create a new folder, open the Runa app and click New Folder in the sidebar. Give it a name that reflects what it contains — for example, a client name, a product area, or a recurring meeting series. You can move any meeting into a folder by dragging it from the main view or using the Move to folder option in the meeting’s context menu. Folders can be renamed or deleted at any time from the sidebar.

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Share a folder with your team

Shared folders let your teammates view and edit the meetings and notes inside them. This is how Runa functions as a shared team memory — everyone works from the same source of truth.
1

Open the folder you want to share

Select the folder from your sidebar. Click the Share or Invite button at the top of the folder view.
2

Enter your teammates' email addresses

Type the email addresses of the people you want to invite. You can add multiple teammates at once.
3

Set access permissions

Choose whether each person can view only, or view and edit. Editors can add meetings, update notes, and collaborate in real time.
4

Send the invitation

Click Send invite. Your teammates will receive an email with a link to access the shared folder.
Once a folder is shared, any new meetings you add to it will be immediately visible to everyone with access.

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Organize by project, client, or team

A consistent folder structure helps both you and the AI. Some common patterns:
  • By client — one folder per account, containing discovery calls, check-ins, and follow-ups.
  • By team — a folder for engineering standups, another for executive syncs, another for product reviews.
  • By project — group all meetings related to a specific initiative, product launch, or process.
There is no single right approach. The most important thing is that related meetings end up together.
The more meetings you group into a folder, the more context Runa’s AI has when you ask questions. A folder containing six months of calls with a client will give you far more useful answers than a single isolated transcript.

Chat with your meetings

Ask questions across all your meetings and documents using AI chat.

Collaborate with your team

Invite teammates, manage access, and work together in shared folders.