Runa gives workspace admins full control over who has access and how data is stored. From the admin dashboard you can invite team members, manage roles and permissions, and configure transcript retention to match your organization’s policies.Documentation Index
Fetch the complete documentation index at: https://docs.joinruna.com/llms.txt
Use this file to discover all available pages before exploring further.
Admin features are available on the Pro plan and above. If you are on Basic, upgrade to Pro to access these controls.
Accessing the admin dashboard
Sign in to Runa and navigate to Settings > Admin to open the admin dashboard. This section is only visible to users with an admin role.Inviting team members
Click Invite members
Select Invite members and enter the email addresses of the people you want to add. You can invite multiple people at once by separating addresses with commas.
Set a role
Choose a role for each invitee — Member for standard access or Admin for full administrative privileges.
Send the invitation
Click Send invite. Each person receives an email with a link to join your workspace. The link expires after 7 days — you can resend it from the Pending invites list if needed.
Removing team members
To remove someone from your workspace, go to Settings > Admin > Team members, locate the user, and select Remove from workspace. Their access is revoked immediately. Their past notes and transcripts remain in your workspace — they are not deleted.Managing roles and permissions
Runa supports two roles:- Member — Can record meetings, create notes, and access shared folders they have been invited to.
- Admin — Has all Member capabilities plus access to the admin dashboard, user management, billing, and data retention settings.
Data retention settings
Admins on Pro and Enterprise can configure how long Runa retains transcripts and meeting summaries. Go to Settings > Admin > Data retention to choose from three options:| Option | What it means |
|---|---|
| Do not store | Transcripts and summaries are discarded immediately after processing. Notes are still generated, but the raw transcript is never saved. |
| Short-term storage | Transcripts and summaries are retained for a limited period, then automatically deleted. |
| Long-term storage | Transcripts and summaries are kept until you manually delete them or change this setting. |
Changes to data retention settings do not retroactively delete existing stored transcripts. To remove existing data, contact Runa support.
Related
Plans and pricing
Compare plans and upgrade to Pro to unlock admin features.
Security and privacy
Learn how Runa protects your data and keeps conversations private.