General
| Setting | Default | What it does |
|---|---|---|
| Desktop notifications | On | Lets Runa post system notifications (meeting reminders, ended notices, workflow suggestions). |
| Theme | Dark | Choose Match system, Light, or Dark. |
Meeting assistance
| Setting | Default | What it does |
|---|---|---|
| Remind me before calendar meetings | On | Pops a reminder shortly before each scheduled event so you can start capture. |
| Detect unscheduled calls | On | Watches for Zoom / Meet / Teams / browser calls that aren’t on your calendar and offers to record them. |
| Detect calls in native apps | Off | macOS only. Requires Automation permission. Detects calls in desktop apps like the native Zoom client. Only shown when Detect unscheduled calls is on. |
| Move Runa beside calls | On | Auto-resizes and repositions the Runa window next to the call window when a call starts. |
| Show recording indicator | On | Displays a small floating pill on top of every window while Runa is recording. |
Speaker memory
Controls how Runa remembers voices and how much of that memory you share.| Setting | Default | What it does |
|---|---|---|
| Save speaker profiles | On | Keeps per-speaker profiles (name, voice clusters) tied to your account. |
| Save private speaker notes | On | Lets you keep private notes about people you meet with (e.g., “prefers concise updates”). Visible only to you. |
| Save org-wide speaker profiles | Off | When on, speaker profiles you create become available to other members of your organization. Requires org membership; admins control whether this is allowed at all. |
| Match voices using AI voiceprints | On | Uses voice-similarity embeddings to recognize the same speaker across meetings. See Voice and Biometric Information for what is and isn’t stored. |
| Publish my voice signature | To my org | Where your voice signature is published so others can label you correctly. Choose To my org, To contacts I share with, or Nowhere. |
Recording
| Setting | Default | What it does |
|---|---|---|
| Record other participants | On (macOS / Windows) | Captures computer audio from Zoom, Meet, Teams, and browser calls so Runa can transcribe everyone on the call — not just you. Greyed out on Linux. |
| Meeting language | Auto-detect | Pick Auto-detect (recommended), English, French, German, Italian, Spanish, Portuguese, Greek, Dutch, Polish, Chinese, Japanese, Korean, Vietnamese, or Arabic. |
AI context
Two free-form text fields that get passed into the LLM whenever it generates summaries, notes, or workflow suggestions:- Internal jargon — product names, codenames, internal acronyms. Helps Runa transcribe and capitalize them correctly.
- About your role — a sentence or two about what you do and what you care about. Helps Runa decide what’s signal vs. noise when summarizing.
Summary templates
Lists the five built-in templates (General, Detailed, Bullets, Executive Summary, Decisions) plus any custom ones you’ve created. From here you can:- Tap + New template to author a new one.
- Edit the prompt and structure of any template inline.
- Pick one as your default — every new meeting summarized after that uses it.
Notifications
Per-event toggles for things Runa can notify you about (meeting ended, workflow suggestion, etc.). There’s also a Silenced nudges section near the bottom. If you’ve muted reminders for a specific app or meeting series, they appear here as small chips with an Unmute button so you can re-enable them.Data & privacy
Controls how long Runa keeps your content. Everything past the chosen window is deleted automatically.| Setting | Default | Options |
|---|---|---|
| Transcript retention | Forever | Forever / 7 days / 30 days / 90 days / 1 year |
| Notes retention | Forever | Forever / 7 days / 30 days / 90 days / 1 year |
| Save audio files | 1 day | 1 day / 7 days / 30 days / Forever |
Billing
Shows your personal plan and any organizations whose billing you can manage (org Owners and Admins only). For each one, you’ll see:- Current plan name and tier (Free / Pro / Team / Enterprise).
- Trial status and renewal date.
- AI-note usage against your plan’s limit.
- Actions: Upgrade, Manage subscription, Redeem code.
Account
- Display name — editable inline with Save / Cancel.
- Email — read-only; synced from your sign-in provider.
- Avatar — synced from Google or Microsoft.
- Export my data — exports a copy of your meetings, transcripts, summaries, and notes in a machine-readable format.
- Delete account — removes your account and personal data. Org data tied to other members may persist; see Data Retention and Deletion.
Audio device selection (which mic, which output) is handled in your operating system’s sound preferences, not in Runa. Runa uses whatever device the OS reports as default at the moment a meeting starts.