> ## Documentation Index
> Fetch the complete documentation index at: https://docs.joinruna.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Settings reference
> Every section of Settings → Preferences, what each toggle does, and the default value.
Open **Settings** from the sidebar (gear icon) or with the keyboard shortcut your platform shows on hover. Everything below lives under **Settings → Preferences** as a single scrollable page.
## General
| Setting | Default | What it does |
| ------------------------- | ------- | --------------------------------------------------------------------------------------------- |
| **Desktop notifications** | On | Lets Runa post system notifications (meeting reminders, ended notices, workflow suggestions). |
| **Theme** | Dark | Choose **Match system**, **Light**, or **Dark**. |
## Meeting assistance
| Setting | Default | What it does |
| -------------------------------------- | ------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Remind me before calendar meetings** | On | Pops a reminder shortly before each scheduled event so you can start capture. |
| **Detect unscheduled calls** | On | Watches for Zoom / Meet / Teams / browser calls that aren't on your calendar and offers to record them. |
| **Detect calls in native apps** | Off | macOS only. Requires Automation permission. Detects calls in desktop apps like the native Zoom client. Only shown when **Detect unscheduled calls** is on. |
| **Move Runa beside calls** | On | Auto-resizes and repositions the Runa window next to the call window when a call starts. |
| **Show recording indicator** | On | Displays a small floating pill on top of every window while Runa is recording. |
## Speaker memory
Controls how Runa remembers voices and how much of that memory you share.
| Setting | Default | What it does |
| ------------------------------------- | --------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Save speaker profiles** | On | Keeps per-speaker profiles (name, voice clusters) tied to your account. |
| **Save private speaker notes** | On | Lets you keep private notes about people you meet with (e.g., "prefers concise updates"). Visible only to you. |
| **Save org-wide speaker profiles** | Off | When on, speaker profiles you create become available to other members of your organization. Requires org membership; admins control whether this is allowed at all. |
| **Match voices using AI voiceprints** | On | Uses voice-similarity embeddings to recognize the same speaker across meetings. See [Voice and Biometric Information](/legal/privacy#8-voice-and-biometric-information) for what is and isn't stored. |
| **Publish my voice signature** | To my org | Where your voice signature is published so others can label you correctly. Choose **To my org**, **To contacts I share with**, or **Nowhere**. |
## Recording
| Setting | Default | What it does |
| ----------------------------- | -------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Record other participants** | On (macOS / Windows) | Captures computer audio from Zoom, Meet, Teams, and browser calls so Runa can transcribe everyone on the call — not just you. Greyed out on Linux. |
| **Meeting language** | Auto-detect | Pick **Auto-detect** (recommended), **English**, **French**, **German**, **Italian**, **Spanish**, **Portuguese**, **Greek**, **Dutch**, **Polish**, **Chinese**, **Japanese**, **Korean**, **Vietnamese**, or **Arabic**. |
Leave **Meeting language** on **Auto-detect** unless every single meeting happens in the same language — Runa's auto-detect is fast and avoids mis-transcription when you switch languages mid-call.
## AI context
Two free-form text fields that get passed into the LLM whenever it generates summaries, notes, or workflow suggestions:
* **Internal jargon** — product names, codenames, internal acronyms. Helps Runa transcribe and capitalize them correctly.
* **About your role** — a sentence or two about what you do and what you care about. Helps Runa decide what's signal vs. noise when summarizing.
## Summary templates
Lists the five built-in templates (**General**, **Detailed**, **Bullets**, **Executive Summary**, **Decisions**) plus any custom ones you've created. From here you can:
* Tap **+ New template** to author a new one.
* Edit the prompt and structure of any template inline.
* Pick one as your **default** — every new meeting summarized after that uses it.
## Notifications
Per-event toggles for things Runa can notify you about (meeting ended, workflow suggestion, etc.).
There's also a **Silenced nudges** section near the bottom. If you've muted reminders for a specific app or meeting series, they appear here as small chips with an **Unmute** button so you can re-enable them.
## Data & privacy
Controls how long Runa keeps your content. Everything past the chosen window is deleted automatically.
| Setting | Default | Options |
| ------------------------ | ------- | --------------------------------------------- |
| **Transcript retention** | Forever | Forever / 7 days / 30 days / 90 days / 1 year |
| **Notes retention** | Forever | Forever / 7 days / 30 days / 90 days / 1 year |
| **Save audio files** | 1 day | 1 day / 7 days / 30 days / Forever |
Audio is processed on your device for transcription; the **Save audio files** setting controls only how long the original audio file is retained on Runa's servers after transcription. With the default of **1 day**, the audio is purged within 24 hours.
You can also opt out of using your de-identified data to train Runa's models from this section. See the [Privacy Policy](/legal/privacy#9-de-identified-data-and-model-training) for the full opt-out behavior.
## Billing
Shows your personal plan and any organizations whose billing you can manage (org Owners and Admins only). For each one, you'll see:
* Current plan name and tier (Free / Pro / Team / Enterprise).
* Trial status and renewal date.
* AI-note usage against your plan's limit.
* Actions: **Upgrade**, **Manage subscription**, **Redeem code**.
## Account
* **Display name** — editable inline with **Save** / **Cancel**.
* **Email** — read-only; synced from your sign-in provider.
* **Avatar** — synced from Google or Microsoft.
* **Export my data** — exports a copy of your meetings, transcripts, summaries, and notes in a machine-readable format.
* **Delete account** — removes your account and personal data. Org data tied to other members may persist; see [Data Retention and Deletion](/legal/privacy#18-data-retention-and-deletion).
Audio device selection (which mic, which output) is handled in your operating system's sound preferences, not in Runa. Runa uses whatever device the OS reports as default at the moment a meeting starts.